AI Appointment Scheduling for Law Firms. Book During the Call.
"We'll call you back" loses 67% of legal leads. Our AI appointment scheduling books consultations in real-time—"Tuesday at 2pm or Thursday at 10am?"—while they're still on the phone. No callbacks. No phone tag. Consult booked in 47 seconds
Phone tag: You call Monday. They call Tuesday. You call Wednesday. They hired someone else.
We watched 3,000 leads die this way. By the time you play callback ping-pong for 4 days, they've signed with whoever answered first. We book the appointment before they hang up. Problem solved.
Your calendar. Live. As they talk.
Google, Outlook, Clio Grow—we see it all in real-time. Partner has court Tuesday? We don't offer Tuesday. Associate blocked off Thursday? We skip it. No double-booking. No "sorry, can we reschedule?" calls.
"Tuesday at 2 or Thursday at 10?"
Not "someone will reach out to schedule." We offer two specific times. They pick one. Done. Confirmation email sends before they've even hung up. That's the difference between a lead and a client.
40% fewer no-shows. Two texts.
Reminder 24 hours before. Reminder 1 hour before. They can confirm, reschedule, or cancel via text reply. If they bail, the slot opens back up automatically. Your calendar stays full. Your time stays valuable.
Multi-Attorney Routing
Different availability rules per attorney. ClaireAI routes appointments based on practice area, case type, and who's available next.
Why Leading Firms Switch to ClaireAI
Quantifiable performance differences between autonomous AI infrastructure and traditional human-based answering services.
| Performance Metric | ClaireAI (Autonomous) | Traditional Service |
|---|---|---|
| Avg. Response Time (Ring to Answer) | < 0.2 Seconds | ~45 Seconds (Variable) |
| Call Capacity (Concurrency) | Infinite (Unlimited) | 1 Call per Receptionist |
| Monthly Cost (Baseline) | $650 Flat Rate | $2.50 - $4.00 / minute |
| After-Hours / Weekend Coverage | Included (24/7/365) | Extra Fees / Shift Diff |
| Bilingual (English/Spanish) | Native Fluency (Included) | Often Unavailable / Premium |
| CRM Data Sync Speed | Instant (< 100ms) | Delayed (Manual Entry) |
Data Source: 2025 Legal Intake Benchmark Report & ClaireAI Platform Metrics
Why Leading Firms Switch to ClaireAI
Quantifiable performance differences between autonomous AI infrastructure and traditional human-based answering services.
| Performance Metric | ClaireAI (Autonomous) | Traditional Service |
|---|---|---|
| Avg. Response Time (Ring to Answer) | < 0.2 Seconds | ~45 Seconds (Variable) |
| Call Capacity (Concurrency) | Infinite (Unlimited) | 1 Call per Receptionist |
| Monthly Cost (Baseline) | $650 Flat Rate | $2.50 - $4.00 / minute |
| After-Hours / Weekend Coverage | Included (24/7/365) | Extra Fees / Shift Diff |
| Bilingual (English/Spanish) | Native Fluency (Included) | Often Unavailable / Premium |
| CRM Data Sync Speed | Instant (< 100ms) | Delayed (Manual Entry) |
Figure 1.1: Comparative Performance Analysis
Source: ClaireAI Platform Metrics (2025) & Legal Intake Benchmark Data (n=512 Firms)
Stop losing leads between the call and the callback.
no-shows
booked per week
callbacks needed
Leads don't wait. Neither should your calendar.
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Book during peak interest
Studies show lead conversion drops 80% after just 5 minutes. ClaireAI books appointments in under 2 minutes while interest is highest.
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Appointment type routing
Initial consultations, follow-ups, case reviews—each appointment type has its own duration, buffer time, and attorney assignment rules.
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Reschedule without staff
Clients can reschedule via text reply. ClaireAI automatically updates calendars and sends new confirmations—no receptionist needed.
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Intake data pre-attached
Every calendar event includes the full intake transcript, case details, and lead score—so attorneys arrive prepared.
Connect your calendar in minutes
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Day 1: Calendar Integration
Connect Google Calendar, Outlook, Calendly, or Clio Grow with one click. Set availability windows, buffer times, and appointment durations for each attorney.
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Day 2-3: Scheduling Rules
Configure appointment types, practice area routing, and multi-attorney calendars. Set up SMS reminder templates and confirmation messages.
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Day 4-5: Testing & Launch
Run test appointments, verify calendar sync accuracy, and fine-tune time slot offerings. Go live with automated scheduling that works 24/7.
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Ongoing Optimization
Track show rates, analyze booking patterns, and adjust availability. Your success manager helps maximize consultation attendance.
Integrates with the tools you already use
Calendar integrations
Google Calendar
Real-time two-way sync with personal and team calendars.
Microsoft Outlook & Office 365
Native integration for enterprise Microsoft environments.
Calendly, Acuity & Clio Grow
Works with your existing scheduling tools seamlessly.
Law firms booking more consultations with AI
"We used to play phone tag for days trying to schedule consultations. Now every qualified lead books an appointment before they hang up. Our consultation volume tripled and no-shows dropped by half."
Enterprise security for sensitive scheduling
Attorney calendars contain confidential information. ClaireAI protects it with enterprise-grade security.
Calendar data encrypted
All calendar sync data protected with 256-bit encryption at rest and in transit.
OAuth authentication
Secure token-based calendar access. ClaireAI never stores your calendar passwords.
SOC 2 Type II certified
Annual third-party audits verify our security controls meet enterprise standards.
Minimal data access
ClaireAI only accesses availability—not event details or attendee information.
Explore ClaireAI features
Discover how our AI-powered tools transform legal intake
Common questions about appointment scheduling
ClaireAI checks attorney availability in real-time during intake calls and offers available time slots conversationally. When a caller selects a time, the appointment is instantly booked, confirmations are sent via SMS and email, and the event syncs to your calendar. The entire process happens during the call—no callbacks needed.
ClaireAI integrates with Google Calendar, Microsoft Outlook, Office 365, Calendly, Acuity Scheduling, and Clio Grow. We also support custom calendar integrations via API. All integrations provide real-time two-way sync to prevent double-booking.
ClaireAI sends automated SMS and email reminders at customizable intervals—typically 24 hours and 1 hour before the appointment. Callers can confirm, reschedule, or cancel via text reply. Firms using ClaireAI see 40% fewer no-shows compared to manual scheduling.
Yes. ClaireAI can manage calendars for multiple attorneys with different availability rules, practice areas, and appointment types. It intelligently routes appointments based on case type, attorney expertise, and real-time availability.
Yes. Appointment scheduling is included in all ClaireAI plans at no additional cost. Plans start at $650/month (150 calls), with Growth at $1,250/month (500 calls) and Enterprise at $2,999/month (unlimited). All plans include calendar integration, SMS reminders, and real-time sync.